What we consider to be appropriate

Third Party code of conduct

At Ymer, being a good corporate citizen is seen as being an integral part of the way we do business. It is reflected in our core values that we believe in constant care, our name, our employees and that we strive to be upright yet humble in our activities – globally as well as locally. This is communicated internally and externally through “Ymer Principles of Conduct”.

We are committed to working with our partners to promote responsible practices in general and throughout our supply chain. Our aspiration is to ensure that all our partners acknowledge our values and share our commitment conducting business in an ethical, legal and socially responsible manner. We strive to continually improve within the areas of human rights, labour standards and the environment and to stand firm against all forms of corruption.

We strongly believe that implementing a ‘Code of Conduct’ will create value for all parties and this is a step to establishing a long term and sustainable relationship with our partners, our employees and the societies in which we operate.

Our Code of Conduct reflects our commitment to the UN Global Compact and our respect for universally recognised normative standards such as the United Nations Universal Declaration of Human Rights and the core labour conventions of the International Labour Organisation.

Scope of the code of conduct

The Ymer Code applies to all partners whom Ymer does business with, for easy of reference termed “Suppliers”.

The Ymer Code of Conduct describes what we consider to be appropriate business conduct by our partners. Further guidance on the Code of Conduct is provided in the document “Guidelines & Good Business Practice”.

We recommend that the Supplier implements the standards of this Code of Conduct to its own business partners.

Legal compliance

In addition to this Code of Conduct we expect our Suppliers to respect all applicable laws and regulations and prevailing industry standards. In case there are different standards set forth in this Code of Conduct compared to national laws or other applicable regulations or standards, we expect the Suppliers to work towards higher or more stringent requirements.

We expect our Suppliers to address any conflicts between this Code of Conduct and applicable laws and regulations, in order to jointly establish the most appropriate course of action.

Code of conduct

Responsible Business Behavior

We expect our Suppliers to conduct business in an ethical and lawful manner and act with integrity and in compliance with all applicable laws including anti-trust laws.

Anti Corruption

We expect our Suppliers to avoid participation in or knowingly benefiting from, any kind of corruption, extortion or bribery. Consequently, the Supplier may not offer, promise, authorize or give anything of value to any public official in any country, or to any business partner, in order to gain any improper business advantage of any kind. In addition, the Supplier may not solicit or accept any form of bribe from any person.

Working and employment conditions

Health and Safety

We expect our Suppliers to provide a safe and healthy working environment for all their employees. An employee is an individual who works part-time or full-time, under an open or fixed term contract of employment, that may be oral or written. This applies to any company-provided accommodation

We expect our Suppliers to have effective health and safety management systems that ensure, among other things:
· Compliance with applicable laws and regulations.
· Compliance with customer requirements.
· Management of hazards and risks associated with its operations (risks and hazards are identified and controlled).

 

We expect our Suppliers to continuously work to reduce and mitigate health and safety risks in the workplace. We expect our Suppliers to educate, train and protect all employees from any harm arising from workplace activities.

Products Liability

We expect our Suppliers to exercise due diligence when designing, manufacturing, and testing produvts – in order to protect against product defects which could harm the life, health or safety of people, likely to be affected by the defective product, or have an adverse impact on the environment.

Respectful Treatment

We expect our Suppliers to not use, or permit the use of, corporal punishment or other forms of mental or physical coercion, sexual harassment or abuse, nor execute threats of such treatment.

Use of Company Security Forces

We expect our Suppliers to prevent its security guards from excessive or uncalled for infringement on the liberty and security of others, by providing the necessary training on when to intervene in security-related situations and how to use the minimal force necessary.

Equal Opportunity Rights

We expect our Suppliers to not engage in or support discrimination and to adopt a non-discriminating practice that strives to ensure equal treatment in recruitment, hiring, compensation, access to training, employee benefits and services, promotion, termination and retirement, irrespective of age, gender, race, colour, disability, religion or belief, language, national or social origin, trade union membership, or any other status recognised by international law.

Child Labour

We expect our Suppliers to work towards eliminating child labour. The acceptable minimum age for employees is 15 years. As far as necessary and only if national law permits, children under the age of 15 are allowed to carry out light work that does not interfere with compulsory schooling.

Employees under the age of 18 years are not to be involved in night work or work that is hazardous or likely to have a negative impact on the employee’s physical or mental development.

Voluntary Labour

We expect our Suppliers to not use or benefit from, forced or involuntary labour as per ‘Guidelines & Good Business Practice’ addition to this document. All employees shall enjoy the freedom of movement during the course of their employment. Personal/employment documents or payment of compensation must not be withheld, thereby preventing such an employee from terminating his/her employment.

Freedom of Association and Collective Bargaining

We expect our Suppliers to respect the rights of its employees to associate freely, join or not join trade unions and/or workers councils, or engage in collective bargaining, in accordance with national law and international conventions.

Compensation

We expect our Suppliers to pay all employees a fair and equal compensation, in accordance with national laws and regulations, including overtime hours and all legally mandated benefits.

Working Hours

We expect our Suppliers to comply with appropriate working hour requirements as established by national law or relevant collective agreements. We expect our Suppliers to ensure that overtime is voluntary, communicated to the employee and appropriately compensated in accordance with local and international regulations and collective agreements.

Environment

We expect our Suppliers to integrate environmental considerations in its activities and strive for continuous improvement, by minimising any adverse effects of its activities on the environment.

We expect our Suppliers to comply with all relevant local and national environmental laws and regulations, as well as all requirements for environmental licences and permits. We expect our Suppliers to strive to develop and implement environmental management systems that include measurement and monitoring in order to:

· Identify environmental impacts.
· Reduce waste, energy and emissions to air, ground and water.
· Handle chemicals in an environmentally safe way.
· Handle, store and dispose of hazardous waste in an environmentally safe manner.
· Contribute to the recycling and reuse of materials and products and implement environmentally friendly technologies.

Policy of dealing with severe violations

The underlying objective of the Code is to establish a basis for a positive development of responsible procurement practices through dialogue and ongoing working relationships. However, in cases of a severe violation of the Code, such as Supplier engaging in or benefiting from the use of child labour, corruption, severe violation of internationally recognised labour rights and/or significant damage to the environment, Ymer will endeavour to terminate the business relationship with Suppliers who repeatedly and knowingly violate the code and refuse to collaborate in implementing improvement plans.

Guidelines & Good business Practice

This purpose of this document is to encourage Suppliers in successfully implementing the principles set forth in the Code. We value Suppliers who share our commitment towards creating profitable and sustainable business practices. Therefore, when working with us, we expect our Suppliers to respect the principles defined in the Code. Furthermore, we encourage all our Suppliers to work towards embedding the principles defined in the Code, into the workplace and supply chain, to the benefit of their workers and the environment.

Guidelines for successful Implementation

The Responsible Procurement Programme is established to promote continuous improvements in the supply chain and not to terminate valued supplier relations. Some Suppliers may be in a better position to follow good business practices in the areas of human rights, labour, environment and anti-corruption. What is important to us is that our Suppliers show commitment towards embedding the main principles of the Code into their own operations and across their supply chain. Over a longer period of time, this practice will enable us to rate Suppliers in every procurement category.

Responsible Business Behaviour

We expect our Suppliers to conduct business in an ethical and lawful manner and act with integrity and in compliance with all applicable anti-trust laws.

Working and Employment Conditions

Health and Safety

We expect our Suppliers to provide a safe and healthy working environment for all their employees. An employee is an individual who works part-time or full-time, under an open or fixed-term contract of employment that may be oral or written. This applies to any company-provided accommod ation.

Respectful Treatment

We expect our Suppliers to not use, or permit the use of, corporal punishment or other forms of mental or physical coercion, sexual harassment or abuse, nor execute threats of such treatment.

Equal Opportunity Rights

We expect our Suppliers to not engage in or support discrimination and to adopt a non-discriminating practice that strives to ensure equal treatment in recruitment, hiring, compensation, access to training, employee benefits and services, promotion, termination and retirement, irrespective of gender, race, colour, disability, religion or belief, language, national or social origin, trade union membership, or any other status recognised by international law.

Child Labour

We expect our Suppliers to work towards eliminating child labour.

Voluntary Labour

We expect our Suppliers to not use or benefit from forced or involuntary labour in any form. All employees shall enjoy the freedom of movement during the course of their employment.

Freedom of Association and Collective Bargaining

We expect our Suppliers to respect the rights of its employees to associate freely, join or not join trade unions and/or workers councils, or engage in collective bargaining, in accordance with national law and international conventions.

Compensation

We expect our Suppliers to pay all employees a fair and equal compensation in accordance with national laws and regulations, including overtime hours and all legally mandated benefits.

Working Hours

We expect our Suppliers to comply with applicable working hour requirements as established by national law or relevant collective agreements. We expect our Suppliers to ensure that overtime is voluntary, communicated to the employee and appropriately compensated in accordance with local and international regulations and collective agreements.

Environment

We expect our Suppliers to integrate environmental considerations in its activities and strive for continuous improvement by minimising any adverse effects of its activities on the environment. We expect our Suppliers to comply with all relevant local and national environmental laws and regulations, as well as all requirements for environmental licences and permits.

Transparency & collaboration

Ymer will give preference to Suppliers who excel in quality and price and share our commitment to conducting business in an ethical, environmental and socially responsible manner. We will therefore request the Supplier to effectively comply with the Code of Conduct.

Further information about Third Party Code of Conduct can be obtained from:

OECD Convention on Combatting Bribery of Foreign Public Offcials in International Business Transactions
http://www.imf.org/external/np/gov/2001/eng/091801.htm

United Nations Convention Against Corruption
http://www.unodc.org/unodc/en/treaties/CAC/index.html

The Universal Declaration of Human Rights
http://www.un.org/en/documents/udhr

The International Labour Organisation (ILO)
http://www.ilo.org/global/lang–en/index.htm

The International Programme on the Elimination of Child Labour (IPEC) http://www.ilo.org/ipec/lang–en/index.htm

UN Global Compact
http://www.unglobalcompact.org

Social Accountability International (SAI)
http://www.sa-intl.org

OHSAS 18000 International Occupational Health and Safety Management System
http://www.ohsas-18001-occupational-health-and-safety.com

ISO14000 SERIES Environmental Management Systems
http://www.iso14000-iso14001-environmental-management.com

ISO 26000 Social Responsibility
http://www.iso.org/iso/socialresponsibility.pdf

The Danish Institute for Human Rights
http://humanrightsbusiness.org/?f=compliance_assessment

The Ethical Trading Initiative
http://www.ethicaltrade.org/eti-base-code

Business for Social Responsibility
http://www.bsr.org